Home-Based Business: Organizing Your Paperwork
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Home-Based Business: Organizing Your Paperwork

The responsibilities of a home-based business owner are vastly different from those of a corporate employee. When you work for someone else, you are responsible only for carrying out your particular duties. A home-based entrepreneur, however, must also pay the bills, seek out new clients, and market the company.
                  home based business paperwork

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The responsibilities of a home-based business owner are vastly different from those of a corporate employee. When you work for someone else, you are responsible only for carrying out your particular duties. A home-based entrepreneur, however, must also pay the bills, seek out new clients, and market the company.

Most desks are a disorganized mess that contributes to the time crunch in an obvious way:

Valuable time is spent just finding things. In the long run, many people begin to believe that they are as inefficient as their messy desks. In other words, organization and time are quite closely linked. Solutions to the problem of office organization have filled volumes. Here are a few tips:

  • Handle each piece of paper once.
  • After you have looked at it, don't add it to the growing piles; do something with it.
  • If you think you will need it for information, file it with other background information (and make sure you go through this file and weed out what you don't need every month or so).
  • If it requires immediate action, place it in one of the stackable letter trays on your desk. Label these files, for example, "To Read," "To Do," "To Pay," and "To File." All of the other papers should sail right into the most efficient receptacles ever created for paper: the wastebasket.

You may feel comfortable using form letters for some of your correspondence. They may not be personal or impressive, but form letters provide fast and concise information that may be more valuable than a personalized letter. They also save the time it takes to personally compose a new letter for a repetitive situation.

Keep your correspondence as brief as possible, cutting out superfluous words and phrases. Whoever said, "If I had more time, I would have written a shorter letter," understood that clear writing is a skill that requires a lot of practice and attention. Say what you mean; don't make your reader interpret vague references and suggestions. Use your dictionary. Be clear about what you want and you're more likely to get it.

You can do other things to discourage clutter. Establish a message center on a bulletin board or some other central place, so that messages don't get misplaced. Make sure your phone lists are current, and keep pads and working pens by the phone. (How often have you spent time searching for those?) Spend 10 minutes at the end of each day tidying up. This will ensure that you will not only start each day in a fresher state of mind, but you will prevent mounds of clutter from accumulating.

 

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Comments (3)

Paperwork is a necessary evil that every business person has to confront. This is a good guide to facing it in an effective and efficient manner. Wanted to vote it up but vote up doesn't appear to be working this morning. Liked and Tweeted.

A good guide for homebased business people.

Really good suggestions, thanks

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